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Emergency Dismissal / Abbreviated Day

Power failures, gas leaks, plumbing problems, or severe weather conditions are examples of situations, which may necessitate early school dismissal. If a situation occurs the district SchoolMessenger system will be used to send a message by phone and/or e-mail for you to pick up your student early from school (students will not be allowed to leave campus to walk home without a responsible party during an emergency dismissal). Only the individuals listed on the student registration card are authorized to pick up the student. The automated system will also send a message in the morning if school has been delayed due to severe weather conditions. Please remember to keep home and emergency phone numbers, along with emergency contact names and phone numbers, current with the office.

Reference APS Student Behavior Handbook,  pages 7-9.


Student Absences

It is the parent/guardians responsibility to keep the school office informed of their child’s attendance.  This will keep their attendance record accurate.

  1. If a student is absent or will be tardy the parent/guardian must notify the school by calling the attendance line at 291-6842 ext. 2 by 9:15 a.m. (The attendance line is available 24 hours a day)
  2. If the school does not receive notification within 3 days, absences will automatically default to unexcused and are unable to be changed.

Student Tardies

  1. If the student arrives after the morning announcements, they will need to report to the office to obtain a tardy slip.  It is very important to have them check in at the office. If attendance has already been submitted to the office and a student has been marked absent for the day the record will need to be changed to tardy by the attendance clerk.

Visiting/Volunteering in the school is welcome…

  1. Always sign in at the office to get a security badge.
  2. The badge must be worn while you are at school.   This is for the safety of all of our students.
  3. If you would like to volunteer in the classroom or at the school in another capacity, arrangements must be made with the classroom teacher or other staff member prior to beginning your volunteer duties.

Please be reminded your child/children’s safety is one of our top priorities. Signing in at the office and wearing your badge helps Sombra staff and students easily identify visitors who have properly checked in at the office.

Thank you for your cooperation in this matter

New Mexico Statute 22-12-2 states: “Any parent, guardian, or person having custody and control of a child subject to the provisions of the Compulsory School Attendance Law is responsible for the school attendance of that child.”

The Sombra del Monte staff believes that attendance is a joint effort between home and school. Regular attendance is fundamental to success in school. Attendance is taken at 8:45 a.m. If your child arrives to school after 8:45 a.m. the child is tardy and must check in at the office. Undocumented early pick-ups will also be considered tardy as outlined below. (Perfect Attendance includes NO tardies.)

When a student is absent, the parent must call the SCHOOL OFFICE at 291-6842 ext.#2 within 3 days of the absence. The attendance line is available 24 hours a day. An automatic answering machine will take attendance calls. Please state child’s name, grade, teacher’s name, reason for absence, name of person calling, relationship to student and a contact number. Regardless of the reason for absence, you will receive a call or an e-mail from the district’s automated SchoolMessenger system to notify you that your child has been marked absent or tardy. Listen to the entire message to avoid continued calls. The school will report excessive absences to the Albuquerque Public School’s Truancy Office. Refer to your APS Student Behavior Handbook for questions regarding attendance policy.

In accordance with APS Student Behavior Handbook, a student will be excused for the following:

  • Doctor’s appointment (Please submit a Doctor’s note upon return)
  • Illness
  • Death in the family
  • Family emergency
  • Religious commitment
  • Diagnostic testing
  • Extenuating circumstances, as agreed to by the administration prior to the absence.
    Please plan family vacation times during school vacation times.

Reporting Attendance

The Attendance (Absence/Tardy)  reporting line is available 24 hours a day at 291-6842 ext. 2.
(Note:  You do not have to listen to the message when the phone answers, you may dial 2 immediately.  Also, even if you notify the teacher you will need to report the attendance to the office for data entry purposes.)

Information to leave when reporting attendance to the school office:

  1. Student's Name
  2. Student's Teacher's Name
  3. Reason for the absence - please be sure to leave a reason or the absence will be considered unexcused with parents knowledge.
  4. Day and Date of Absence

Attendance must be reported within 3 days, once 3 days have passed the absence will default to unexcused status and it may not be changed.   As a parent/guardian it is your responsibility to report your child's absence or tardy to the school office in order that their attendance record remains accurate.  If you do not report their attendance when they are absent from school and they compile unexcused absences it could fall into the category of attendance/educational neglect.  If this takes place you may be required to appear before the Truancy/Court Liaisons office for attendance/educational neglect.

Make up work for absences:

You may request make up work for your student from their teacher.  The teacher is allowed a 24 hour period to provide the work, it is possible that you could pick up the make up work at the end of the school day from the classroom if the teacher has the paperwork available.  If you would like to pick up work during the school day, it would be delivered to the office by the classroom teacher, please do not drop by the classroom during the school day to pick up work as it disrupts the instructional process for the other students in the class.  We appreciate your cooperation in this matter.  See page 8 of the APS Student Behavior Handbook,


State Statutes Governing Student Attendance

New Mexico Statute 22-12-2 states:

Any parent, guardian or person having custody and control of a person subject to the provisions of the Compulsory School Attendance Law is responsible for the school attendance of that person.

Elementary and Middle School Attendance Procedures:

Each school will, at a minimum, hold an annual meeting to explain attendance policies and procedures and to solicit recommendations and suggestions from families.

  1. Parents are urged to call the school to report the absence of their children.
  2. Calls regarding absences are requested as early in the school day as possible, but they will be accepted until the end of the school day.
  3. If the school has not been given prior notice by phone, the parent or guardian will provide the school with a written explanation concerning all student absences upon the student's return to school.
  4. Absences will be recorded daily.
  5. Parents will be informed on the nine-week and semester report cards of the number of absences for each student.
  6. Teachers will be informed of calls concerning student absences.
  7. The school should be notified by the parent or guardian of anticipated absences because of trips, family emergencies, and medical or agency appointments.
  8. Each school will attempt to investigate unexplained absences through telephone contact or home visits with parents/guardians as soon as possible and advise them regarding the importance of regular school attendance and the legal implications involved. This contact attempt must be documented by the end of the fourth day on any unexplained absences of three days consecutive.

See link:

School Arrival / Pick-up Time

Students should arrive at school in time to be in the classroom at 8:45 a.m. Campus supervision begins at 8:30 a.m. We ask that students not be at school before 8:30 a.m. unless they are registered with Children’s Choice or eating breakfast in the school cafeteria. Breakfast will be served in the cafeteria at 8:20 a.m. *Students are to be picked-up promptly at 3:00 daily. Children left for more than 15 minutes may be considered abandoned. Per the APS student handbook the police will be notified and may be subject to transportation to a designated state shelter. Parents could be cited for abandonment. Students need to be picked up at 3:00, no later than 3:15

Dismissal During the School Day

Please arrange appointments and other related needs after school hours, if possible. In all cases, a child will not be allowed to leave before regular dismissal time unless he/she is signed out from the office. Office staff will require a photo I.D. for authorization to pick up, they will call the child to meet his/her parent in the school office. Parents will need to wait in the office for the student.

Chronic Attendance Problems

  • Conferences will be held by the principal or assistant principal, with parents/guardians, student, nurse, counselors, and teachers when the attendance problem appears to be developing. If family problems appear to be involved, families will be counseled to seek help from appropriate community services.
  • Should the counseling described above fail, a summary of the problem with documentation of the school's efforts will be transmitted to the Children's Court Liaison. At this point, legal notice may be served on the parents/guardians or other persons having custody of the student. Copies of this summary will be available at the school. The legal notice immediate steps must be taken to return the student to school by reporting to the office of the principal. Such notice shall be sent by certified mail, should the effort to serve personal notice fail.
  • If the student has not reported to school within ten (10) days following receipt of notice, the school shall notify the Children's Court under the provisions of State Statute 22-12-7, and the child must be disenrolled.